This privacy notice provides job applicants with information regarding the use of their personal data.
Human Resources, The Skinny Food Co, firstname.lastname@example.org
As part of any recruitment process, The Skinny Food Co collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use the data and to meeting the data protection obligations.
What information does the Company collect?
The Skinny Food Co collects a range of information about you. This includes:
We may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. We will seek information from third parties only with your consent, once a job offer to you has been made.
Data will be stored in a range of different places, including on your application record and on other IT systems (including email).
Why does The Skinny Food Co process personal data?
We need to process data to take steps at your request prior to entering into a contract with you. We may also need to process your data to enter into a contract with you.
In some cases, we need to process data to ensure that it is complying with legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.
The Skinny Food Co has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.
The Skinny Food Co may process information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
For some roles, we are obliged to seek information about criminal convictions and offences. Where we seek this information, we do so because it is necessary for to carry out obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, we may keep your personal data on file in case there are future employment opportunities for which you may be suited. We will ask for your consent before keeping the data for this purpose and you are free to withdraw your consent at any time.
We will not use your data for any purpose other than the recruitment process of which you are a part.
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes the payroll team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. With your consent we may then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.
We will not transfer your data outside the European Economic Area.
How does the Company protect data?
The Skinny Food Co takes the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
The HR and Payroll Security and Confidentiality Policy ensures that personal and sensitive information is kept secure at all times.
Recruitment emails are securely stored on the Company’s server.
For how long does The Skinny Food Co keep data?
If your application for employment is unsuccessful, we will hold your data on file for 1 year after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for a further 12 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact the HR Department at email@example.com
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to The Skinny Food Co during the recruitment process. However, if you do not provide the information, we may not be able to process your application.
Recruitment processes are not based solely on automated decision-making.